Honoraria Procedures
SIBCR may pay speakers' honoraria or travel expenses for participation in educational activities whether CME or non-CME. Honoraria are paid out of your approved education account at SIBCR. CME credit must be approved before the activity and will be issued through the VA PSHCS Education Council (EC) or DVA Employee Education System (EES).
Paying the speaker
- A speaker is generally paid after he/she speaks at your institution.
Fill out the Check Request Form PDF DOC and send to SIBCR with the following information:
- Your commercial sponsor's name, address, email and telephone number
- Event date
- Speaker's contact information.
- If payment amount is over $600, provide social security/tax identification number and a copy of their basic resume (not all 35 pages).
- A check will be processed through our accounts payable department within 10 business days of the time your request is received.
Important notes regarding payment of an honorarium
When members are providing honoraria, speaker fees or travel reimbursement to invited guest lecturers, the following apply:
- Check Requests must include the Social Security or Tax Identification Number and the address of the guest lecturer.
- Sufficient credentials should be provided to show the expertise of the speaker as the basis for providing an honorarium. For example, part or all of the speaker's CV.
- If the speaker is a VA employee the decision tree DOC PDF should be filled out and provided to SIBCR before the request for an honorarium can be paid.
- If the invited speaker is a non-resident alien SIBCR must be advised in advance in order to determine if an honorarium can be provided.
- SIBCR must file 1099s for speaker fees and honoraria payments totaling $600 or more annually. Must provide W9.
- The payment of travel expenses associated with this category follows the same policy as for general travel by members (see TRAVEL).
How soon can I expect the speaker to be paid?
A speaker is generally paid after he/she speaks at your institution. A check will be processed through our accounts payable department within 10 business days of the time your request is received. The check will be sent directly to the speaker unless specified otherwise.
What causes delays in speaker payments?
SIBCR needs approval from the PI or fund manager, the speaker's mailing address and social security or tax identification number before payment is made to the speaker. The sooner we receive this information, the sooner we can remit payment.
For detailed information about Honoraria please refer to the Policy Manual.